Microsoft Office 12.0 pre-Beta 1 drastically revamps the
interface layouts of Word, Excel, PowerPoint and
Access.
More than a year before the final product will hit the shelves, a pre-beta version of Microsoft Office 12.0 is revealing radical interface changes and user paradigm shifts that recall the overly ambitious Microsoft Office 97 update of the past.
Gone are the familiar File, Edit, View and other drop-down menus; instead, major functions will be grouped into task-specific tabs at the top of the window. For example, within Word 12.0, the new Write tab includes editing, font, paragraph alignment, proofing tools and so on. Excel, PowerPoint and Access get a similar treatment, while only the authoring part of Outlook will get a face-lift this time out.
Microsoft is touting the concept of "targeted tasks", aiming to reduce the guesswork involved in common operations, such as setting printable margins on a document. Visual galleries of ready-made layouts and attributes suggest formatting options and document templates. There's no word yet on what Microsoft will name its new default, developer-friendly XML-based file formats, although DOC, XLS, and others will still be available as Save As options.
Upside: The Microsoft Office 12.0 pre-Beta 1 offers many ease-of-use interface tweaks, such as a slider bar in the bottom of each window for zooming in and out of page views. We hope that tabbed toolbar browsing, a welcome feature within Web browsers such as Firefox, will make navigating tasks and documents easier. Each task-oriented toolbar will have only the tools you need, with visual galleries of attributes and suggested layout to eliminate guesswork. You'll be able to make changes to attributes such as font style and watch your document transform in real time.
And rejoice if you've raged for eight years against Clippy. The dorky paper-clip cartoon is really dead; Office Assistant suggestions will no longer glibly interrupt your tasks. Unlike the late Clippy, a ghostly text-formatting toolbar hovers near your cursor; it fades or darkens in response to your mouse movements. Right-clicking a mouse will reveal the same task-specific menu choices as offered in the masthead banner.
Those wanting to put photos in documents will enjoy Word's new image-editing skills, allowing you to crop, alter brightness and even convert images into sepia tones. We're glad that Word, Excel, PowerPoint and Access will finally share similar interface features. Developers will get the freedom to add their own tabs, items to tabs and gallery items to Office 12.0; and companies can build their own toolbars from scratch, if needed. Old, familiar add-ins will also work in the new Office. Users of previous versions of Office will like that Office 12.0 files are backward compatible through Office 97.
Downside: If you've spent the past two years mastering Office 2003, prepare for Microsoft Office 12.0's potentially steep learning curve. You may moan to hear that the Alt keyboard shortcuts will change; luckily, shortcuts using the Ctrl button will stay the same.
While the more visual and tabbed layout may reduce mouse clicks, it eats up more screen real estate than Office 2003 does. Visually, Office 12.0 will look dramatically different, though just marginally more attractive than its predecessor. Icons and charts appear less flat, but our jaws didn't drop at first sight.
In the past, Microsoft has sabotaged itself by unrolling too many new features to Office too fast. We're keeping a look out for problems; after all, Office 12.0 was in its storyboard stages just a few months ago.
Outlook: Unlike prior updates to this productivity package, Microsoft Office 12.0 looks dramatically different from Office 2003. Although Vista and Office 12.0 are separate releases, Microsoft is working to impose a task-oriented paradigm across both that'll be new to everyone.
The tabbed layout of Word, Excel and PowerPoint may be a welcome change if your wrists ache from mouse-clicking through the myriad drop-down menus of aged versions of Office. Microsoft hopes that the new layout helps you discover previously hard-to-find features and will be more intuitive for newbies. But even well-intended software changes that seem graceful at first glance might reveal quirks or hassles during extended use. We'll withhold judgment on Office 12.0 until we start some real-world testing with the Beta 1 release, expected by the end of the year.
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Changing user interfaces to increase (intuitive) usability is - IMHO - the right step, but can also be dangerous and contra-productive. I am curious if MS made this perimeter walk.