Dancing with documents


Contents
Introduction
 Objective
 DocuShare
 HummingBird
 DocBanq
 Interwoven
 SmartLibrary
 Trim
 Specifications
 Sample scenario
 Editor's choice
 About RMIT
SmartLibrary

SmartLibrary is built on the Microsoft Sharepoint Portal Server 2003 and Windows Sharepoint Services document, form and picture libraries to provide document management and workflow. It includes features such as document versioning, approval workflow, check in and check out, document profiling, and publishing with the aim of easy collaboration.

SmartLibrary uses a browser interface and the interface design is quite straight forward. Documents can be viewed as a list or in a Windows Explorer format. It provides an audit trail of actions performed on documents. Information tracked includes the time the action took place, user information, action performed, and the location of the document.

SmartLibrary uses a graphical interface to implement workflow that is quite easy to use. Workflow status is indicated by a colour status or Workflow Key. Workflow statistics are available before, during, and after the particular workflow has completed.

The system provides for serial or parallel approval at the document or folder level as well as progress reporting, reviewer comments and customisable alerts for items such as approval, completed, escalation and so on via e-mail.

SmartLibrary permissions can be can be assigned in a number of ways -- globally (site wide), to individuals or assigned to specific document libraries.

Product SmartLibrary
Price AU$8745
Vendor Nintex
Phone (03) 9606 9222
Web www.nintex.com.au
 
Interoperability
Built on Microsoft Sharepoint and runs on Windows server 2003.
Futureproofing ½
The feature set is not as extensive as some and the potential to integrate additional features not as extensive either.
ROI ½
Relatively inexpensive but not as feature packed as some of the more expensive competition.
Service ½
12-month warranty, maintenance agreement includes all patches and minor upgrades and support 9am to 5pm Monday to Friday.
Rating ½
Smart Library
Click to enlarge

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Talkback 3 comments

    Most surprised you see you con ...Anonymous -- 07/06/05

    Most surprised you see you consider EDMS's without including Opentext Livelink. I think you have done your readers a misjustice by excluding it.

    NB No affiliation with opentext.

    Paperless Office James -- 07/03/06

    For a true paperless office i would check out www.organiseit.com.au
    perhaps you could do a story on paperless office for small business. This program is fantastic and would work in any environment - small, medium and large

    Paperless Office Huw Grossmith -- 23/11/06

    Apart from the courts and the law catching up with no paper or digitally signed paper very few, if any, of the systems reviewed are any good in an engineering environment without add-ons (if available). I most certainly not at least one of those packages in the top 4 in an engineering business.

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