Dancing with documents



Collaboration, records management, and workflow are just some of the features in current electronic document management software. We examine your options.


Contents
Objective
 DocuShare
 HummingBird
 DocBanq
 Interwoven
 SmartLibrary
 Trim
 Specifications
 Sample scenario
 Editor's choice
 About RMIT
What's your filing system like? How are you coping, in the era of the paperless office, with all the paper you still have deal with? How similar are your electronic and physical paper filing systems?

The latest electronic document management systems (EDMS) provide a wide range of solutions to these common yet critical questions.

Modern EDMS are able to deal with the wide range of electronic records. When combined with effective records management capability, an EDMS can provide a whole-of-document lifecycle solution from creation to filing, versioning, retrieval and display through to controlled disposal, ensuring the availability of the most recent version of documents and a document history (crucial to most organisations).

Over and above the capability to produce better productivity by having well-organised access to both electronic and physical records, there are compliance issues that organisations need to address.

The seven packages submitted for review covered a wide range of features and capabilities providing effective document management solutions for organisations from small businesses through to large enterprises. Several of the products were components of overall enterprise-level content management solutions offering extremely powerful capabilities to all aspects of the business.

Several of the products reviewed provide a workflow capability that enables you to track business processes and see how they relate to documents throughout the lifecycle.

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Talkback 3 comments

    Most surprised you see you consider EDMS's without including Opentext Livelink. I think you have done your readers a misjustice by excluding it. NB No affiliation with opentext.Anonymous -- 07/06/05

    Most surprised you see you consider EDMS's without including Opentext Livelink. I think you have done your readers a misjustice by excluding it.

    NB No affiliation with opentext.

    Paperless OfficeJames -- 07/03/06

    For a true paperless office i would check out www.organiseit.com.au
    perhaps you could do a story on paperless office for small business. This program is fantastic and would work in any environment - small, medium and large

    Paperless OfficeHuw Grossmith -- 23/11/06

    Apart from the courts and the law catching up with no paper or digitally signed paper very few, if any, of the systems reviewed are any good in an engineering environment without add-ons (if available). I most certainly not at least one of those packages in the top 4 in an engineering business.

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