Index
Microsoft Outlook
048. |
Improve Outlook 2003 search
Since purchased and integrated into Outlook 2007 by Microsoft, Lookout is the best search tool one can use for Outlook 2003. Make it a point if you're still running the older software suite. |
049. |
Protect company secrets with SendShield
Sometimes Microsoft Office documents get sent out with more information than is needed — tracked changes, author information, formulas in Excel — SendShield warns you of this when adding an attachment in Outlook, and can strip this information accordingly. Note that this is a paid for program, costing US$59.95 for the Standard version, and US$79.95 for the Professional version, which can convert to PDF on the fly. 
SendShield makes sure you don't send out sensitive information embedded in your Microsoft Office documents. (Credit: CNET.com.au) |
050. |
Save multiple attachments...
To save multiple file attachments in an email message all at once, click File > Save Attachments, then in Outlook 2003 select Save All Attachments, or in Outlook 2007 just All Attachments. |
051. |
...but get rid of the large ones
Free up your inbox by deleting messages with large attachments. Simply click on the Size column header to sort by size. Now you can delete emails with the largest attachments first and work your way down. If the Size column is missing, you can add it by right clicking on the column headers, selecting Field Chooser, find Size from the menu that pops up, and drag it to the toolbar. 
Order by size to find those large attachments. (Credit: CNET.com.au) |
052. |
Go stat crazy with Xobni
Apart from including a search engine, Xobni supplies you with a whole bunch of extra information it harvests from your emails, from who responds the quickest, all the way down to showing networks between people. We deeply suspect this will appeal more to the marketers and managers among you, but some may find it useful. 
Xobni provides a wealth of information on who you email, who emails you and their habits. (Credit: CNET.com.au) |
053. |
Create multiple signatures
You can specify a different signature based on whether you're sending a new message, a reply or a forward. Go to Tools > Options > Mail Format. Under Signatures, select the signature you want to use from the Signature for new messages drop-down menu. |
054. |
Colour incoming messages
Colour-code incoming messages based on who they're from by highlighting a message from that individual, clicking Tools > Organize > Using Colors, and selecting a colour from the drop-down list. |
055. |
Schedule Appointments
To turn an email message into an appointment, drag it over to your Calendar bar until it changes colour. This automatically opens an appointment window, in which you can set up the time and the place and set a reminder. |
I didn't bother reading them all, but "tip" #7 (turn off UAC) is totally irresponsible. DO NOT TURN OFF UAC! Demand that your vendor fix their application to work correctly with UAC.
I am a software developer, and on a daily basis, I see maybe 1 or 2 UAC dialog prompts. For a non-developer, you should practically *never* see the UAC prompt in day-to-day activities.