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Insight Focus 
Introduction
Passwords
Network and PC Hygiene
Mail
Printing and other media
Physical security |
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- You don't always need to print a document. If it is confidential, it may be better protected if it remains in electronic form.
- When printing is necessary, don't print a confidential document to a "public" printer -- use a personal printer assigned only to you and others of similar clearance (such as finance staff only) that's in a similarly restricted or monitored area, or a printer that can hold a job in memory until the user enters a PIN on the front panel.
Always collect the output promptly from the printer, and once you've finished with a confidential document, don't just throw it in the bin: shred it, or follow some other secure disposal procedure.
- Do not transfer confidential documents to removable storage such as USB keys, CDs, or portable hard drives without first consulting the IT department about the measures needed to protect the data (such as encryption) and how it may be securely erased after use (say by shredding the CD).
